Ōtorohanga District Council would like to inform all our suppliers that in these unprecedented times, we are making changes to our creditors process to support them in whatever way we can. For the foreseeable future, we are paying invoices every Thursday, regardless of the terms on the invoice. So if an invoice is received, we will endeavour to process it for payment the Thursday after it is received, subject to internal sign-off processes.
To make this easier to ensure we are getting these done as quickly as possible, could all invoices be emailed to firstname.lastname@example.org
If possible, can you also send these in a PDF format, as this speeds up the process at our end. While mail services are still working, there may be some delays, so email is the preferred method.
Also, if you have a purchase order number from our staff, please ensure you include that on the invoice. This makes it easier to match the invoice from our end and speed up the sign-off process.
If you have any questions about these changes, please email email@example.com and we will answer them as soon as we can.